Frequently Asked Questions about vehicles:
I've just added a new vehicle. How do I add it to my fleet?
How do I set up depots for my vehicles?
How do I set up breaks (rest periods)?
How do I manually change the lat/long coordinates of a destination or depot?
Where can I set the speed of my vehicles?
How do I set up the service duration for my vehicles?
I've just added a new vehicle. How do I add it to my fleet?
If it's a new purchase, please contact us to upgrade your plan.
If it's a vehicle replacement, simply go to the old vehicle's profile via the Vehicle menu, then enter the new details. Don't forget to save.
How do I set up depots for my vehicles?
Setting up vehicle depots:
Method 1: via file import
You can set up all your depots by importing a properly formatted CSV spreadsheet file containing relevant information for each depot.
To import your depots, go to the "Import depots" page in your "Vehicles" tab.
The Mapo Vehicles menu is open and the Import depots link is highlighted.
For more information, see Help/Vehicles, sections "Import depots".
Method 2: manual setup
You can set up each depot individually via the edit form for each depot.
To manually set up your depots, go to the "Depots" page in your "Vehicles" tab.
For more information, see Help/Vehicles, sections "Depots"
How do I set up breaks (rest periods)?
Breaks will be set up in the vehicle configuration in two ways:
- Method 1: Without a predefined rest location
Step 1– You define:
- Break duration: in the format 00:00
- Break location: Either a depot of your choice or no location by "default (none)"
- Break start window: Start and end time of the break start window in the format 00:00.
Here the "location" of the rest is set as "Default", meaning no location
Step 2 – If this is the case, the break will occur at some point during the route and not at a predefined location.
The rest then appears as a route point in the schedule in the form of a cup. Since the location was set to "Default", meaning none, it is not geocoded and does not appear on the map.
- Method 2: With a predefined rest location
Step 1– You define:
- Break duration: in the format 00:00
- Break location: Either a depot of your choice or no location by "default (none)"
- Break start window: Start and end time of the break start window in the format 00:00.
Step 2 –If this is the case, the break will occur at some point during the route, causing the vehicle to return to its "Departure" or "Arrival" location
By setting the rest time window, it appears in the route schedule and is geocoded to the chosen location.
The rest then appears as a route point in the schedule in the form of a cup. Since the location was defined, it is geocoded to the defined rest location and appears on the map.
*to be able to select a rest location, you must first create a depot on the "depots" page of the "vehicles" tab, which will be used to set up the break location, see "How do I set up depots for my vehicles?"
How do I manually change the lat/long coordinates of a destination or depot?
The latitude and longitude coordinates can be manually adjusted in several places in Mapo:
In the vehicle configuration:
In the dropdown menu, select "Departure / Arrival" (Depots). You can then drag and drop to adjust the geocoded point's coordinates or directly in the "Latitude" "Longitude" fields by entering a value or scrolling through the values using the arrows.
In the destination configuration, when creating a new destination: In the dropdown menu, select "New". You can then drag and drop to adjust the geocoded point's coordinates or directly in the "Latitude" "Longitude" fields by entering a value or scrolling through the values using the arrows.
Where can I set the speed of my vehicles?
The vehicle speed setting can be entered in the "Speed Adjustment" field in two places: "Vehicles" and "Global Settings":
- "Edit Global Settings": If you set the percentage in the "Global Settings", then this configuration will apply to your entire fleet.
Speed Adjustment
- "Edit Vehicles": If you set the percentage in "Vehicles", then you enforce a specific configuration for the selected vehicle. This specific configuration will be considered instead of the "Global Settings".
Speed Adjustment
How do I create multiple configurations for my vehicles based on different criteria (e.g., morning/afternoon)?
Option – Multiple Vehicle Configurations option activated on request
Description: This option allows you to use your already configured vehicles in different ways. For example, you can create a specific configuration for the morning and another for the afternoon for all the vehicles in your list. You can also create a specific configuration based on your depots.
Usage:
Here is what you see when the multiple configurations option is not activated. By default, you have a single vehicle configuration (titled "Default") that you can modify at any time.
When the multiple configuration option is activated, the "Vehicle Configurations List" page now displays a "New Vehicle Configuration" button. Click on it.
A configuration page appears, where you can enter values in the provided fields.
For more detail, refer to the knowledge base articles dedicated to this vehicle configuration.
Then click on "Create Vehicle Configuration".
Your vehicle configuration is validated and appears on the "Vehicle Configurations List" page.
You can now create a new configuration as needed, such as Morning/Afternoon or Weekday/Weekend, etc.
Let's now create a vehicle configuration for the morning, click again on "New Vehicle Configuration".
Now, in the afternoon configuration, one of your drivers does not have the same working and rest hours as their colleagues. You can modify this vehicle's configuration without changing the others by clicking "Edit" on the vehicle of your choice.
By entering values in the configuration fields, you enforce a specific configuration for this vehicle. Here we change the start time, the start of the rest period, and its duration.
When the "Vehicle Configurations List" page is displayed, we see that the data entered for vehicle 1 has changed, and those of the other vehicles remain unchanged.
Finally, you can also duplicate a vehicle configuration by selecting the relevant configuration, here "Morning", and clicking the "Duplicate" button.
After clicking, the configuration page appears, where you can modify the field values and finalise the operation by clicking "Save Vehicle Configuration".
Your new duplicated configuration then appears on the "Vehicle Configuration List" page.
Finally, to apply the vehicle configuration, go to the "Plans" tab and select one of your plans.
In "conf." you can select one of the pre-created configurations from the dropdown menu.
Mapo will prompt you to confirm the change and update the route plan.
To benefit from this option, please get in touch to activate the option
How to configure the service duration at my vehicles' depot?
The configuration of the duration at the depot is done at the vehicle configuration level.
Step 1: In the vehicle configurations list, you have two options:
- Configure the duration at the depot at the general configuration level of your vehicles (Default or another if you have activated the multiple configuration option). If this is the case, then the service duration settings will apply to all your vehicles for this configuration.
- Configure the duration at the depot for a specific vehicle.
Here we will make this setting on the general "Default" configuration by clicking on "Edit".
Step 2: Set the duration at the depot.
Enter the desired values in the duration at depot fields before and/or after. These times are thus added before the first stop of a route (before) and after the last stop of a route (after).
Step 3: Go to the route plan
[Step for accounts that have activated the multiple configuration option] If you have set the duration at the depot at the general configuration level and have activated the multiple configuration option, don't forget to select your configuration, then Mapo will prompt you to confirm this change.
Step 4: Results
You will notice that the duration at the depot is now taken into account on your plan. We had added 20 minutes of preparation before the route and 30 minutes after at the vehicle's depot location.
Setting the duration at the depot is also considered in: the calculation of route times, as well as in exports to your GPS and mobile devices, and when printing your route sheets.