Vehicle Configuration
The vehicle configuration(s) set general parameters for a fleet of vehicles. For example, they allow you to differentiate how vehicles are used at different times (such as morning and afternoon).
Note:
On request, “Multiple Configurations” can be set up. These are essential for any operation with recurring variations.
Accessing vehicle configurations
Editing a vehicle configuration
Duplicating a vehicle configuration
Exporting a vehicle configuration
Importing vehicle configurations
Deleting a vehicle configuration
Accessing vehicle configurations
To access a vehicle’s configuration, click on the “Vehicles” menu, then select “List”.
If there is only one configuration, the List page in the Vehicles tab shows:
- the name of the vehicle configuration and the action buttons for the vehicle configuration
- the list of vehicles:
Note:
If there is only one configuration, clicking on the Vehicles tab will display the list of vehicles in the dropdown menu.
If there are multiple configurations, the List page in the Vehicles tab displays the list of vehicle configurations (name and action buttons for each vehicle configuration).
Vehicles can be edited within each vehicle configuration.
Editing a vehicle configuration
To edit a vehicle configuration, click the “Edit” button for the desired vehicle configuration.
The edit page will open, allowing you to change or add information.
This page lets you create a default configuration for vehicles.
-
Name:
Name the configuration as you wish to distinguish between different configurations. -
Departure/Arrival:
Select the departure and arrival locations from the dropdown menu, choosing from the depots you’ve created. If you select “None”, the route will start at the first destination and/or end at the last destination. -
Time window:
Set the start and end times for when the vehicle is available, -
Service duration (before/after):
Preparation times at the start and end of the day, outside of time spent on the road, taking place at the depot before departure and/or after the route finishes. -
Working time:
Enter the working hours for your mobile staff. The working time must be less than the total time window (including service, excluding break).
Vehicle range
- Maximum distance: Set the maximum distance your vehicles can travel, in km. This could, for example, correspond to an energy range.
Break
- Break duration / location: The length of the break for the driver and/or the location (for example, a “Depot”),
- Break window (start/end): The hours during which the break can start (for example: from 13:15 to 14:00 means the break starts between 13:15 and 14:00).
Vehicle costs (optional)
9. Hourly cost:
Enter the driver cost in € (wages, employer contributions, travel expenses). The amount entered is multiplied by the number of hours needed to complete the route.
10. Per kilometre cost:
Enter the vehicle cost in € (fuel, tyres, maintenance/repairs, tolls (optional)). The amount entered is multiplied by the number of kilometres driven during the route.
11. Fixed daily cost:
Enter the operating cost in € (vehicle financing and renewals, insurance, road tax, indirect overheads). The amount entered is multiplied by the number of days needed to complete the route.
Note:
The calculated costs are shown on the Plan page in the summary for each route or for the whole Plan.
If there is only one configuration, you can also edit a vehicle configuration by importing vehicle configurations.
Note:
These default constraints apply to all vehicles linked to this configuration. You can also set specific constraints for each vehicle.
Duplicating a vehicle configuration
On the “Vehicles” => “List” page, click the “Duplicate” button . The duplicated configuration will show the date and time of creation in brackets. By clicking “Edit”, you can then modify the newly created configuration.
Exporting a vehicle configuration
To allow you to back up vehicle configurations, an Export function is available. In this case, you need to assign a reference to each vehicle to make any future import easier.
On the Vehicles List page, you can export a vehicle configuration by clicking the dropdown menu . Two formats are available: CSV spreadsheet or Excel spreadsheet.
The generated file will be saved in your PC’s downloads folder.
Importing vehicle configurations
You can import a vehicle configuration file from the “Vehicles” => “Import configuration” menu.
The vehicle configuration import page will open.
-
Template:
Import templates for standard spreadsheets (Libre Office, CSV) or Excel spreadsheets (Microsoft) are available. Download and fill in the columns of this template with your information. If your business software can export this information, copy and paste it into this template, keeping the column headers unchanged. A “Help” link gives more details about the file contents to import. -
Select file:
Click this button to choose the CSV file to import into the web application. -
Replace existing vehicles:
Tick this to update existing vehicles (vehicle reference unchanged) and add configurations to vehicles. Leave unticked to add the configuration without changing existing vehicles. -
Import:
Using the information in the spreadsheet, the vehicle configuration is imported.
If there is only one configuration, importing vehicles will replace the existing “Default” vehicle configuration. If there are multiple configurations, importing vehicles will add a new configuration, up to the limit allowed by your subscription.
Deleting a vehicle configuration
On the “Vehicles” => “List” page, click the “Delete” button . A window will ask you to confirm or cancel the deletion.
If there is only one configuration, deleting the vehicle configuration is not possible.